Employment with Montana Campus Compact gives you the opportunity to impact the success and civic engagement of students in Montana. You will work with our close-knit office and AmeriCorps members across the state, all while enjoying the benefits of employment at the University of Montana.

Montana Campus Compact is currently hiring for 1 staff position.

Operations and Finance Manager

Priority Application Date: Monday, March 1, 2021

Applications must be submitted through the UM Jobs website. Apply Here!

ADA/EOE/AA/Veteran’s Preference Employer

Montana Campus Compact invites applications for an Operations and Finance Manager to join their team. The Operations and Finance Manager will provide leadership and oversight of network office operations, including the following:

Management Roles
  • Create, develop, and implement systems and procedures for operations
  • Serve as liaison with other UM departments, including Business Services and HRS
  • Serve as liaison with MTCC affiliate campuses staff
  • Manage and ensure departmental compliance with UM and AmeriCorps policies and procedures
  • Lead and coordinate staff committees and task forces as assigned for special initiatives
  • Provide training on MTCC systems to external audiences at member campuses
  • Provide training for departmental staff on MTCC/UM procedures and protocols
  • Manage hiring and termination paperwork and state required procedures for grant funded programs
Financial Management Roles
  • Manage and oversee all income and expenses, including reconciliation of expenses and purchasing cards
  • Manage all programmatic and affiliation and membership processes and ensure proper accounting
  • Create and manage systems for invoicing, tracking, and collecting MTCC revenues
  • Maintain all MTCC financial and grant records
  • Research, negotiate, and contract with vendors/professionals for goods and services
  • Manage all financial logistical needs for staff training and special programmatic events
  • Prepare monthly grant spend down plans, ensuring grant-funded programs are meeting funder expectations and utilizing available resources
  • Prepare monthly unit budget reports, tracking revenues and expenses, and anticipating future events
  • Provide professional support for grant budget development, reconciliation, expenditure-match reporting, funder visits and audits
  • Develop and maintain file management procedures and systems for MTCC records and grant documents
  • Manage and process payroll
Development and Communication Roles
  • Co-author grant narratives and create budgets for all AmeriCorps funding
  • Lead awards and scholarship processes
  • Provide professional support for data collection, aggregation, publication, dissemination
  • Manage and coordinate the preparation of Impact Report and other publications
  • Update and create content for mtcompact.org
  • Lead MTCC social media and monthly network communications
  • Assist with implementation of innovative strategies and special programs to support the equitable distribution of MTCC programming and resources
  • Assist with board and funder communication

The Operations and Finance Manager will manage student employees, including a work study or graduate student and/or a student intern. 

Required Skills
  • Organizational skills and attention to detail
  • Ability to prioritize and manage multiple tasks in a timely, professional manner
  • Working knowledge of standard office procedures and ability to learn University policies and procedures
  • Ability to assist in developing and implementing office procedures and systems as needed 
  • Experience with office tasks including preparing mailings, filing, and processing routine forms and paperwork
  • Must be professional and customer-oriented in representing the department when working with people such as national service members, Deans/Presidents/Chancellors and their staff, as well as constituents in our community and our affiliate’s communities
  • Program and/or project leadership and management experience
  • Strong understanding of grants management, budgeting, accounts receivable and payable
  • Excellent communication skills, both written and oral, including excellent phone and email etiquette and the ability to effectively communicate with diverse populations and stakeholders
  • High ethical standards to handle confidential criminal background check results
  • Strong computer skills, including proficiency with office hardware (computers, telephones, printers, scanners) and software, including the following: Word, Excel, Outlook, Canva, WordPress, etc.
  • Knowledge about Montana culture and communities, including experience in the higher education and nonprofit sectors
  • Experience with HR and payroll policies and procedures
  • Ability to work independently and maintain consistent office hours, between 8:00 AM and 5:00 PM, Monday through Friday, throughout the calendar year (including summers)
Minimum Required Experience
  • Bachelor’s degree in business, accounting or related area and professional experience as an administrator and/or office manager or an equivalent combination of education and experience
Preferred Qualifications
  • Experience working with AmeriCorps or national service programs
  • Experience using UM database software and systems, including Banner and UMDW
  • Federal grant management experience, especially AmeriCorps and AmeriCorps VISTA
  • Background in website maintenance
  • Proven ability to work with diverse cultures, including tribal, aged, rural and high-poverty communities
  • Ability to work collaboratively within a group, as both contributor and occasional project leader
  • Volunteer and service experience